Odoo 15 Purchase Module RFQ

November 4, 2021 by
Odoo 15 Purchase Module RFQ
Ismail Harake
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Odoo Purchase Module RFQ

The corporation sends out requests for bids to vendors before making any acquisitions. These requests must be specific and contain all pertinent information. The Purchase module in Odoo 15 makes it simple to produce and submit RFQs (Request for Quotations). The Purchase module also assists you in keeping track of vendor and product information so that you can quickly select vendors to send RFQs to. You may look at the details of the products that the firm has before obtaining quotes from vendors, which will save the company money and time. Because Odoo ERP allows for module integration, the organization's workflow is not disrupted. The Purchase module is linked to the Accounting, Inventory, and Sales modules, resulting in improved performance.

Let's have a look at how the Odoo 15 Purchase module creates and sends Requests for Quotations to vendors. 

Odoo Purchase RFQ

The Requests for Quotations can be viewed by entering the Purchase module from the dashboard. With their total numbers, all RFQs are divided into three categories: To Send, Waiting, and Late. You can see the number of RFQs you've created separately. The dashboard also shows the average order value, lead time to purchase, the amount spent on purchases in the previous 7 days, and RFQs sent in the last 7 days. 

The specifics of the created quotation requests are displayed, including the Reference Number, the Vendor's name, the Company's name, the Purchase Representative's name, the Order Deadline, the Next Activity, the Source Document, the Total Amount, and the Request's Status. Specific RFQs can be presented using filters such as My Purchases, Starred, RFQs, Purchase Orders, Requisition, To Approve, Order Date, Draft RFQs, Waiting RFQs, Late RFQs, and Warnings. The RFQs can also be categorized by Vendors, Company Purchase representatives, and Order Date. List, Kanban, Pivot, Graph, and Calendar views are all available on the dashboard. 

 
You can get more information about an RFQ by selecting it from the list. The RFQ profile contains information such as the vendor's name, vendor reference, purchase agreement, currency, order deadline, receipt date, and the number of days within which confirmation must be made. You can preview the confirmation email by sending it to yourself. The Name of the Product, its Description, the requested Quantity, Unit of Measurement, Unit Price, Taxes Included, and Subtotal are all product-related details. Other information about the request, such as the Purchase Representative's name, the company, the source document, the Incoterm, the payment terms, and the fiscal position. Above is a log of the activities performed in response to the RFQ. 
Press the SEND BY EMAIL button to send the RFQ, and the PRINT RFQ button to print the RFQ for future use. By selecting the CONFIRM ORDER option after sending the quotation and the vendor confirming the request, the status of the request can be changed to order confirmed. By selecting the CANCEL option, you can cancel the request at any moment. The status of the RFQ may be seen by looking at the status bar on the right side of the profile. Sending Reminders, Creating Vendor Bills, and Entering Accrued Expenses are all examples of actions. The Actions menu contains options for sharing, duplicating, and deleting requests. 

Creating RFQ

When you click the CREATE button, you'll be taken to the Request for Quotation form, where you'll have to fill out the required proposal details. Insert the Name of the Vendor to whom the request is being sent, the purchase's sales number must be added to the Vendor Reference field, mention the Purchase Agreement or create a new Purchase Agreement from the Order option, select the Currency used for the transaction, add the date on which the Quotation will be converted into a Purchase Order on confirmation at the Order Deadline field, set a delivery date at the Receipt Date field, and if you want a confirmation mail to be sent to the vendor 
Click the Add a Product option from the Products menu to fill out the product's details. Fill in the fields for Description, Quantity, Unit of Measurement, Unit Price, Taxes, and Subtotal after entering the Product name. You can change the quantity and the subtotal will be adjusted automatically if you do so. By selecting the Add a Product option, you can request several products from the vendor. At the bottom of the Subtotal, you'll see the total cost. By selecting the Add a Note option, you can attach any notes to the products for the vendor to see. By entering the terms and conditions in the Terms and Conditions section, you can send them to the vendor. 
You can add more information to the Other Information tab in addition to all of these details.
You can specify the Buy Representative's name, the Company's name, the Source Document as the reference for the document that generated this purchase order request, Incoterm if the transaction is international, Payment Terms for the Request, and the Fiscal Position for the RFQ. After entering the information in the form, click the SAVE option to save the request and send it later.
By selecting the PRINT RFQ button, the Request for Quotation can be printed and stored for future reference.
Click the SEND BY EMAIL option if you wish to send the request right now. The email pop-up window will display, allowing you to choose a template and send an email to the seller. After sending the mail, the RFQ's status will be updated to RFQ SENT. The status of the request can be changed to PURCHASE ORDER if the vendor submits the quotation and the company confirms the order.

In the Odoo 15 Purchase module, this is how quotation requests are made and sent. It gathers all of the pertinent and exact information that must be submitted to the vendor. You can quickly construct RFQs and maintain track of requests submitted to vendors with the Odoo Purchase module. 
Odoo 15 Purchase Module RFQ
Ismail Harake November 4, 2021
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