Different types of events must be done and handled in business operations to offer new opportunities and a collaborative environment. The proper deployment and planning of events necessitates the use of an event management system.
An automated system for arranging each event and booking new programs will make managing all events within an organization much easier. This can assist a corporation in reducing the workload associated with program planning and execution. Organizing successful events on a regular basis is a marketing strategy for every company, and it has the capacity to boost the visibility of the relevant organizations. 

Event management is a difficult endeavor that necessitates a significant amount of time and effort to get a successful outcome. With the help of an event management system, technological advancements have made it possible to simplify and automate the process of putting on an event. 

Odoo Event Module provides you an all-in-one event management solution capable of overseeing events of any size or scope. The fantastic Events module in Odoo will help you organize any event, whether it's a seminar, workshop, annual festival, conference, or any charity event. Odoo takes care of everything from designing a program and making accommodations to selling tickets and seeking sponsors for events. 

Organizing an event and making it a huge success entails a number of steps, including choosing appropriate dates, organizing guest appointments, deciding on sites, and issuing event tickets. Odoo offers an easy and effective approach for organizing all of these activities using the Events module.

It will undoubtedly be of tremendous help to your event management staff.

Let's begin the process of creating a new event and promoting it on the website. Make sure you have the Odoo Events Module installed first, and then look for the icon on the Odoo main dashboard. 

Each event displayed on the dashboard will provide a summary of the information found on the event's main page. The scheduled date is highlighted on the left side, and the prescription provides the event's name and location, as well as the projected number of attendees. The Events module, like any other module, has filters and groups. Depending on your needs, you can use the default and custom parameters for each of them.

When you click on any event, you will be sent a thorough description of that event, as seen below. 

The name of the event, the scheduled time, the organizer, the response time, and the company are all listed here. There are numerous other fields, which we will address later when we create the new event section.

"Start a new Event"

To create a new event, go to the Events module's main dashboard and click the "Create" button. You will be shown a form to fill out with the relevant information about the new event. 

In the appropriate field, give the event a suitable name. You can include the start and end dates of the event under the event's name. In the necessary areas, include Templates, appropriate Tags, the Organizer, Responsible Officer, the Organizing Company, the Website address where the event will be published, and the Event Venue. 

In the ‘Limit Registration' option, you can also set a limit on the number of people who can attend the events.

You can utilize many sorts of tickets under the ‘Tickets' tab. You have complete control over the type and price of each ticket, as well as the amount of tickets available in each category. To make these arrangements, click on the ‘Add a line' button. 

You can categorize different types of tickets in this field and charge money based on the type of ticket. You have the option of defining the ticket sale's start and finish dates. It also helps you to distinguish between confirmed and unconfirmed seats.

Communication

The 'Communication' page allows you to initiate email or SMS communication with the participants. You have complete control over the communication pattern. 

It is beneficial to add templates based on the mode of communication you choose. You can choose the Unit as immediately, hours, days, weeks, or months, and you can pick how often you want to send mail or SMS to the consumer. Choose between After each registration, Before the event, or After the event as the Trigger.

For example, if the Unit is set to ‘immediately' and the Trigger is set to ‘After each registration,' Odoo will send a letter or SMS to the consumer shortly after each registration. You can also send alert notifications to the participants using this manner.

Notes (Optional)

You can add notes to this page if you want to provide any critical information, clarification, or directions to the event participants. This can include anything related to the event, and the organizer can use this feature to provide clear directions and announcements. After you've completed all of these steps, click the 'Save' button. 

Use the 'Edit' option if you need to make any changes to any fields or if you want to add something to the event form.

This is how Odoo assists a user in utilizing the Events module to create new events. As previously said, this module is a simple but effective way for your company to design and coordinate events. If you use the Odoo ERP system, you won't have to worry about the variety of actions that go into successfully running an event.